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Procurement & Supplier Management

Speed up sourcing and control spend. From supplier selection to order tracking, in one operation.

The Jovi ERP procurement module runs the whole supply process: purchase requisition, request for quotation, purchase order and three-way invoice matching. Approval flows, contract management, quote comparison and supplier performance scoring all sit inside the same flow.

PR-8841 · 3 QUOTES awaiting approval
  1. Request 24 Aug
  2. Quotes 3 quotes in
  3. Approval Purchasing manager
  4. Order —

Quotes received

  • Supplier A 41.8 12 days
  • Supplier B 38.4 9 days selected
  • Supplier C 44.2 6 days
Where a purchase request has got to and what it is waiting on. The three quotes below arrived at step two; the selected line is highlighted and the others remain — a comparison with the losing rows deleted is not a comparison. Representative interface.
Cost saving
25%
Faster process
70%
Approval automation
90%
Supplier efficiency
35%

The Jovi ERP procurement module digitises supply chain management. It automates everything from supplier selection to invoice matching, and simplifies the operation with quote comparison, approval flows and performance analysis.

Wherever a request comes from — production, the warehouse or a department — it enters the same flow: budget check, approval, quotes, order, delivery, match.

Use case

A manufacturer’s purchasing team handles 400 requests a month. Material requirements from MRP become requisitions automatically, route to approval by authority limit, and approved requisitions collect quotes from three suppliers. The AI engine flags price deviations and suppliers with elevated delay risk.

What you can do

  • Supplier management and rating

    Build your supplier pool and measure performance. Work from approved lists and scorecards.

  • Requests and approvals

    Collect requests from departments and route them through automatic approval flows with budget and authority limits.

  • Quote comparison

    Collect quotes from several suppliers, compare them automatically and pick the best terms.

  • Order tracking

    Raise orders, send them to suppliers and follow delivery. Get alerted before a delay becomes a stoppage.

  • Invoice matching

    Three-way match across order, delivery note and invoice keeps payment under control.

  • Supplier performance

    Analyse on-time delivery, quality and price, and build a scoring system on top.

Capabilities

Purchase requisition

Collect and manage what departments actually need.

  • Automatic requisitions
  • Budget control
  • Approval workflows
  • Urgent request handling

Request for quotation

Collect and evaluate supplier quotes.

  • Multi-supplier quotes
  • Automatic comparison
  • Negotiation history
  • Quote validity

Purchase orders

Raise and track purchase orders.

  • Automatic order creation
  • Partial delivery
  • Order amendments
  • EDI integration

Contract management

Manage framework agreements and price lists.

  • Framework orders
  • Price agreements
  • Volume commitments
  • Contract tracking

What it changes

  • Up to 25% saving on purchasing cost
  • 70% faster approval cycles
  • Far less manual data entry
  • Budget control with a clean audit trail
  • Better on-time delivery
  • Lower supply risk

With AI

  • Purchase timing suggestions from consumption and lead time
  • Supplier risk scoring
  • Price deviation detection
  • Anomaly alerts in quote comparison

Typically deployed in

  • Manufacturers
  • Retail chains
  • Construction
  • Healthcare
  • Public sector
  • Energy
  • Logistics
  • Hospitality

Works with

Frequently asked questions

What is three-way invoice matching?

It compares the purchase order, the delivery note and the invoice on quantity and price. If the three disagree, a discrepancy list is raised before the invoice reaches payment — so an unordered line, or one priced above what was agreed, is caught before money moves.

How are purchase approval flows set up?

Approval steps are defined by requisition value, cost centre and material group. A new requisition routes to the right approver; approved ones move to quotation and then to a purchase order. Who approved each step, and when, stays on the record.

How is supplier performance measured?

On-time delivery rate, incoming inspection results from the quality module and price variance are assessed together. The AI layer reduces these to a single supplier risk score and flags anomalous lines during quote comparison.

How does it connect to production and inventory?

Shortfalls calculated by MRP become purchase requisitions directly; incoming goods are received in the inventory module and routed to incoming quality control. When a lead time changes, its effect on the production plan is visible from the same data.